Highlighting text in outlook how to#

In fact, Google announced in February, 2016 that it had surpassed one billion active Gmail users. Just in case your “let’s hire the person who’s name is in green but no-one else” ends up causing confusion! The down side is that you can’t guarantee that every recipient is going to see all the formatting you specify, so until you’ve confirmed their email prowess and capabilities, I’d be judicious in the use of these formatting features. You do have to enable rich email formatting, but once you do that in Gmail, there’s quite a bit you can accomplish!

You can paste the text into any other program that accepts text, including other word processors (like LibreOffice), text editors, and email programs (like Outlook and Thunderbird).While most people use Google’s Gmail service as a straight text communication tool, your friend is highlighting in his email that it has quite a few nifty formatting tricks hidden away. You don’t have to paste the copied text into another Word document. Paste Your Collected Text Almost Anywhere Now you can paste the highlighted text you copied and it won’t be highlighted in the new document. And you also lose images and links.įor explanations of the options available for controlling the formatting when you paste text into Word, see Microsoft’s support article.Ĭlick OK to close the Word Options dialog box. In our example, we’re copying and pasting between Word documents so we select Keep Text Only from the Pasting between documents drop-down list.Īs we mentioned, text formatting is left out when pasting as text only. In the Cut, copy, and paste section on the right, select Keep Text Only from any of the first four Pasting drop-down lists. If you want to always paste text as plain text using Ctrl + V, you can set that as the default action.Ĭlick the down arrow on the Paste button and select Set Default Paste.Ĭlick Advanced in the left pane on the Word Options dialog box. We’ll show you in a bit where you can enable and disable the Paste Options button. You can also access the Keep Text Only button by clicking the Paste Options button, if you haven’t disabled it. Instead of pressing Ctrl + V to paste the copied text, click the down arrow on the Paste button in the Clipboard section of the Home tab. If you don’t want to keep the highlighting on the pasted text, you can paste only the text without the formatting. So the text you just pasted remains highlighted. Then, press Ctrl + V to paste the copied text.Įach separate block of text is pasted on a new line.īy default, when you paste text you copied from any Word document, or any other program, the formatting automatically comes with it. Go to File > New > Blank document to create a new document. We’re going to paste our text into a new Word document. Paste the Selected, Highlighted Text into Another Word Document Press Ctrl + C to copy the selected text. Press Esc or click the X in the upper-right corner of the dialog box to close it.Īll your blocks of highlighted text are selected. Word tells you how many highlighted items it found. To find and select all the highlighted text in the document, click Find In and select Main Document. Highlight displays as the Format below the Find what box. On the Find and Replace dialog box, click the Find tab. You can select all highlighted text at once using the Find and Replace tool in Word. However, manually selecting separate blocks of text is time-consuming. You don’t have to highlight each block of text to select multiple blocks, but it makes it easier, as you’ll see. Once you’ve selected all the blocks you want to copy, press Ctrl + C. Then, scroll to the next block of highlighted text and hold down the Ctrl key while you select that. Start by selecting the first block of text with the mouse. You can manually copy all highlighted text. The color you selected becomes the default color the next time you click the Text Highlight Color button.

If you want to use a different color, click the down arrow on the right side of the button. To highlight text in a Word document, select the text you want to highlight.īy default, the Text Highlight Color button in the Font section on the Home tab highlights the text in yellow when you click it.

Highlighting text in outlook how to#

Today we’ll show you how to find and select highlighted text and how to copy and paste that text without the highlighting into another Word document. If you’re reading a long document in Word and highlighting important parts, you can quickly and easily find and select all your highlighted text and copy it.